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Privacy Policy
Last updated: December 19, 2025
The Cayman Islands Institute of Professional Accountants (CIIPA) ("CIIPA", "we", "us", or "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, share, and protect personal information when you use our website (the "Website") and related online services.
This Policy should be read together with our Terms and Conditions of Use and Cookie Policy.
1. Legal Framework
CIIPA processes personal data in accordance with:
• the Cayman Islands Data Protection Act (2021 Revision); and
• where applicable, the UK/EU General Data Protection Regulation (GDPR).
We are committed to ensuring that personal data is processed lawfully, fairly, and transparently.
2. How We Collect Personal Data
We may collect personal data when you:
• complete forms on the Website (including membership applications, licensing applications, event registrations, and enquiries);
• register for newsletters or communications;
• make payments through the Website;
• access member-only or secure areas of the Website; or
• interact with the Website through cookies and analytics tools.
3. Categories of Personal Data We Collect
Depending on your interaction with CIIPA, we may collect the following categories of personal data:
• Identity and contact information (such as name, email address, phone number, and postal address);
• Professional and application information relevant to membership, licensing, or regulatory processes;
• Payment and transaction information (such as invoice details and confirmation of payment);
• Technical data (including IP address, browser type, device information, and usage data);
• Communications data (such as enquiries and correspondence).
CIIPA does not knowingly collect special category (sensitive) personal data through the Website unless required by law or regulatory function.
4. How We Use Personal Data
We use personal data for the following purposes:
• to process applications, registrations, and payments;
• to administer membership, licensing, and regulatory obligations;
• to respond to enquiries and provide requested information;
• to maintain accurate records and comply with statutory requirements;
• to improve Website functionality and user experience;
• to send administrative or service-related communications; and
• where consent has been given, to send newsletters or updates.
Personal data is not used for commercial advertising or sold to third parties.
5. Legal Bases for Processing
CIIPA processes personal data on one or more of the following legal bases:
• performance of a contract or steps taken prior to entering into a contract;
• compliance with a legal or regulatory obligation;
• performance of CIIPA’s statutory and public interest functions; and/or
• consent, where required.
6. Payments and Financial Information
Where online payments are made through the Website:
• users are required to provide accurate and lawful information;
• payment processing is handled securely through third-party payment service providers;
• CIIPA does not store full credit or debit card details on its systems.
Payment-related data is retained only as long as necessary for transaction processing, record-keeping, audit, and legal purposes.
7. Cookies and Analytics
CIIPA uses cookies and similar technologies to support Website functionality, security, and analytics.
Details about the types of cookies used, their purpose, and how to manage cookie preferences are set out in our Cookie Policy.
Analytics data is used to understand Website usage and improve services. Data collected through analytics does not directly identify individual users.
8. Third-Party Service Providers
CIIPA may engage third-party service providers (such as IT service providers, payment processors, and analytics providers) who process personal data on our behalf.
Where this occurs:
• access to personal data is limited to what is necessary;
• service providers are subject to contractual data protection obligations; and
• personal data is not shared for direct marketing purposes.
9. Data Retention
CIIPA retains personal data only for as long as necessary to:
• fulfil the purposes for which it was collected;
• meet statutory, regulatory, accounting, or reporting requirements; and
• support legitimate operational needs.
Retention periods may vary depending on the nature of the data and CIIPA’s regulatory obligations.
10. Data Security
CIIPA has implemented appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or destruction.
While we take reasonable steps to protect personal data, no method of transmission over the internet is completely secure, and users provide information at their own risk.
11. Data Subject Rights
Subject to applicable law, you have the right to:
• access your personal data;
• request correction of inaccurate or incomplete data;
• request erasure of personal data (where applicable);
• restrict or object to processing in certain circumstances; and
• withdraw consent where processing is based on consent.
Requests may be made using the Data Removal Request Form or by contacting us directly.
12. External Links and Social Media
The Website may contain links to third-party websites or social media platforms. CIIPA is not responsible for the privacy practices or content of external websites.
Users are encouraged to review the privacy policies of third-party sites before providing personal information.
CIIPA will never request passwords or sensitive personal data via social media platforms.
13. International Transfers
Where personal data is transferred outside the Cayman Islands, CIIPA ensures that appropriate safeguards are in place in accordance with applicable data protection laws.
14. Changes to This Privacy Policy
CIIPA may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last updated" date.
Continued use of the Website after changes are posted constitutes acceptance of the updated Policy.
15. Contact Information
Questions, comments, or requests regarding this Privacy Policy or the handling of personal data should be directed to:
Cayman Islands Institute of Professional Accountants (CIIPA)
Email: admin@ciipa.ky
45 Beckz Close
PO Box 1577
Grand Cayman KY1 1110
Cayman Islands
This Privacy Policy supports CIIPA’s statutory mandate, public interest role, and commitment to transparency, security, and good governance.
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